Notes+for+11-9-2010


 * Action Team Minutes Form **

** Date, time, and location of meeting: 11/9/2010 5:30-7:30, CHHS room C126 **

** Name of Team: LEAD 2021 Communications **

** Name of person taking minutes: Jason Keller **

** Notes from Meeting: ** ** Introductions of new members ** ** Pair Share of actionable ideas relating to communications ** ** Pairs team up to consolidate ideas ** ** Whole group discusses compiled ideas, combines thoughts to write in actionable statements (exact wording will be cleaned up at a later date) **

**__ Original thoughts/ideas: __**
** Lack of internet access, busy schedules, language barrier in general (website, automatic callouts, etc ** ** New student/family packet, convocation rally for community at the beginning of each school year, individual meetings **  ** Define 1-way & 2-way communication protocol **  ** Personalized comments **  ** Language preference, mode to receive communication-email, phone, texts, etc., preselect process prompts stakeholder to select from options **  ** Club pages on Website **  ** Radio, podcasts, video, voice texting, social networks (facebook, twitter) **  ** District wide newspaper/newsletter/survey **
 * ** Communication with Non-English speaking families **
 * ** Face to face communications **
 * ** Defined communication, systematic approach **
 * ** Every GCISD student has an individual email account **
 * ** Customized Communication Forms/Process **
 * ** District-wide Calendar **
 * ** Effective/Systematic use of current/available technology **
 * ** Internal/External Audit of communication practices **

** Reminder: The following statements are in rough draft form. We will continue to revise as needed. **

__**Specific Results**__ __** Statements: **__


 * ** We will implement effective communication with Non-English speaking families through the use of websites, translated materials, allowing parents to indicate language preference to receive communication. **


 * ** The district will provide a means for personal and community wide information dissemination for the purpose of furthering district pride. **


 * ** The district will define and standardize 1-way and 2-way communication. **


 * ** The district will provide individual student emails for secondary education to facilitate communication. **


 * ** Communication will be customized to meet the needs of the students, teachers, parents, and the community. **


 * ** The district-wide website will provide a calendar to school related events at the district level and links to campus calendars. **


 * ** Current technologies that are available within GCISD will be used effectively and new technologies available in the marketplace will be explored. **


 * ** Implement two-way communication between the district and the community including printed materials, annual reports, surveys and audits. **

** Next meeting agenda, date, time, and location: Tuesday, November 16, 2010-5:30-7:30 at Colleyville Heritage High School in room C126 **

** Assignments before next meeting: ** ** Review statements, revise as needed, and begin collecting research to guide/support actionable statements to design action plans **